Lo;a lsoh laLFkkvksa dks vuqnku ;kstuk ¼jkT; izk;ksftr ;kstuk½ GRANT-IN-AID TO Voluntary Organisaitons (State Sponsored) Annexure-I Directorate of SJ&E, Government of Himachal Pradesh. General:- (Form of application) see Rules 9 of SJ&E Department, Grant-in-Aid Rules. 1. Name and full address of the institution 2. Date of establishment 3. Is the organisation a registered Body 4. If so, give its date of Registration 5. Management of the institution, whether run by an individual or by a Managing Committee elected or non-elected. Give details of its constitution with the name of its members. b Aims and objects of the organisation with its rules and Regulations framed for Its day-to-day functions 6. Is the organization: - (a) A Branch of any parent organisation. If so, the name of the parent organisation. (b) Open to all sections and communities under the Constitution of India. 7. Description of the building occupies by the organisation covered or rested. B- PROGRAMME AND ACTIVITIES 1. Fields of welfare activity in which the organisation is mainly engaged. 2. Details of present activities. Below 10 yrs 11-15 yrs 16-21 yrs 22-35 yrs above 35 yrs Total i. Women ii. Children iii. Men 4. Criteria and procedure for admission to the institution. 5. Details of existing staff Supervisors Technical Clerical (a) Honorarium (b) Paid C- FINANCIAL POSITION:- 1. Surplus Details of income/expenditure. Income Expdt. Deficit for the past 3 years 2. Details of annual income/ grant 3. if any, from:- a) Central Social Welfare Board. a) State Government b) Local Bodies c) Donations d) Subscriptions e) Sale of Products f) Miscellaneous Total 3. Regular source of income on which the organisation depends. 4. Assets and liabilities, if any. 5. Method adopted in matters of sanctioning expenditure, operation of bank account checking and maintenance of accounts. D- NEW PROGRAMME. 1. Brief detail of the scheme. 2. Amount of Grant-in-Aid required with programme and purpose for which grant-in-aid is sought. 3. Budget, give item wise break up of probable annual expenditure both recurring and non-recurring on the completed programme. 4. Estimated capacity of the organisation for raising contribution in addition to maintain the present level. 5. Will the organisation be able to utilise the grant with in the current financial year, in the vent of it being sanctioned. 6. Any other information, which may be useful. Signature President/Secretary to the Organisation. Certified that the above information is correct to the best of my/our knowledge and nothing has been concealed. It is further certified that I/We are legally authorised persons to apply for the grant on behalf of the organisation. The H.P. Welfare Deptt. Grant-in-Aid Rules have been gone through and the organisation shall abide these Rules. Signatures. ANNEXURE II (grant-in-aid bills) Head of account............................ Received a sum of Rs..................... ......(rupees............................................................... ............................) from the Govt. of H.P. through the Director of SJ&E H.P., Shimla as grant-in-aid for the running and maintenance of......................................... for the year ............................ as installment sanctioned by the H.P. Govt., SJ&E Department Sanction Order No............................................... dated.............................. (Copy enclosed for ready reference). The H.P SJ&E Department grant-in-aid Rules and the terms and conditions in which the grant has been sanctioned, are acceptable to us. Signature of the guarantor with full name and Designation. Counter signed for Rs..................................... (Rupees.........................................................) Signature of countersigning authority. ANNEXURE-III AGREEMENT FORM. BY THIS BOND, I ........................................................................(Principal) and Resident of ...........................................................................................................(Surety No. 1.) ....................................................................... and Sh.................................................... (Surety No.-2) are jointly and severally bound to the President of India in the sum of Rs. .......................................... (Rupees.........................................................................) only grant-in-aid as grant to be paid to the said ............................................. (Principal) or to his/her successors in office for which payment is to be made. We bound ourselves administrators or assigns jointly and severally be these presents. WHERE AS THE President of India has granted a sum of Rs.................. (Rupees............................................................) only as a grant for. ............................... ....................... through .............................................. (Particulars of which are given in the scheduled here to be annexed) to be utilized in accordance with the Scheme approved and sanctioned by the H.P. Govt. The said....................................... (principal) subject to his/her entering into a bond for a sum of Rs.............................( Rupees .......... ......................................................) only with the two sureties in the same and whereas the said........................................... Principal has agreed to enter into the above written bond and said ................................ and Sh....................................... have agreed to enter into the same bond as sureties for the said .........................................( Principal). NOW THE CONDITIONS OF THIS BOND is such that if the said ........ ........................... (Principal) fails to utilize the amount of the grant for the proposed for which it was sanctioned and fails to abide by the grant-in-aid rules of SJ&E Department and other terms and conditions, if any attached to the grant-in-aid accordance with the scheme approved and sanctioned by H.P. Govt. within a period of one year or stipulated period in the sanction order monitored to the above and if also he/she fails to surrender the unspent portion of the grant to the H.P. Govt. and further during the utilisation period she/he fails to permit persons duly authorised by the H.P. Govt. to visit the said site of the scheme, Institution of the grant as the case may be and to generally supervise the utilisation of the said ............................................ (Principal) and said Sh. ........................................ (Surety No.-1) of said their heirs, executors administrations of assigns shall pay to the said President a sum of Rs..................................... only together with interest at a rate of 6% and in case of failure to repay the amount and the interest thereon, the total amount shall be receivable from the jointly as well as individually as arrears of land revenue. The stamp will be borne by the guarantee. Signed and delivered to ourselves at Shimla this Day of ......................... Surety No.1 ........................................................ Surety No. 2 ........................................................ (PRINCIPAL) ANNEXURE-IV PROFORMA Reregister of Assets acquired wholly or substantial out of Government Grants (to be maintained by the Guarantors Institutions) S.No Name of the Gauranter Institution Brief purpose ofthe grant No. and date Amount of sanction 1. 2. 3. 4. Whether any condition regarding the right of ownership of Govt. in the property or other assets acquired out of the grant as incorporated in the grant-in-aid sanctioned Particulars of assets actuallycreated or acquired. Value of the assets as on. 5 6 7 Purpose for which utilised at Encumbered or not. Reasons if disposed or encumbered not. Reasons & authority if any for disposal. 8 9 10 11 Amount realised on disposal Remarks. 12 13 Note:- (1) A Separate proforma should be maintained in respect of each sanctioning authority. Note:-(2) A copy of the proforma should be submitted annually to the Head of the Department. ANNEXURE-V PROFORMA Block account of assets acquired wholly of substantially out of Govt. grants. (to be maintained by the Head of the Deptt.) S.No. Name of grantee institution No.& Date of sanctioned & sanctioning authority. Amount of the sanctioned grant. Brief puppies grant. 1 2 3 4 5 Whether any condition regarding the right of ownership of govt. in the property or other assets acquired out of the grant was incorporated in the grant-in-aid. Particulars of assets actually created acquired. Value of the assets as on 6 7 8 Purpose for Which utilised at president Encumbered or not. Reasons, if disposed encumbered or not. 9 10 11 Reasons & authority if any for disposal Amount realised on disposal Remarks. 12 13 14 Annexure-VI QUARTERLY PROGRESS REPORT OF WORK DONE BY THE VOLUNTARY ORGANISATION IN H.P. IN RESPECT OF WELFARE SCHEMES EXECUTED WITH THE GRANT OF WELFARE DEPARTMENT FOR THE QUARTER ENDING Sr. No. Name of the Scheme. Total amount received as grant. Expdt. in curried during the quarter. Expdt. up to the end of previous quarter. progressive total Brief details of work done in the institution during the quarter under report. No. of inmates in the institution during the quarter under reports details staff in institute SCs STs Others 1 2 3 4 5 6 7 8 9 10 11
